Graphic Design

Our graphic designer can create the graphics/layout for any kind of project you may need — classroom instructional material, newsletters, certificates, posters, banners, forms, brochures, etc., from simple to complex, single color to multiple spot color and full photographic color.

Macintosh computers, Windows PC computer, graphics quality desktop scanner.
Macintosh is the primary computer system
used in our design production process.

The primary software applications used for document creation are:
• Adobe InDesign® (layout/design)
• Adobe Photoshop® (graphics)
• Adobe Illustrator® (graphics)
• Adobe Acrobat® (distribution, printing, etc.)

Microsoft Office documents (Word, Excel, Powerpoint, Publisher) are used primarily for import into design documents.

Production time
The amount of time required for your project will depend upon the complexity of the project and other projects already in progress.

Material/information needed to create your document
Handwritten copy, typewritten copy, or computer text file copy, photographs, drawings, etc. which are to be included as part of the document are needed.  It is best to submit files as basic text without formatting. A sample or sketch of what you want your document to look like is also helpful but not required.

Image quality
Images may be submitted in black and white or color.  Avoid using blurry, very dark, or very light photos.  Some adjustment can be made, but a poor quality original will result in poor quality reproduction.
Digital photos or scanned photos printed from inkjet printers may not reproduce as intended.  Please submit documents that include photos in the following manner: electronic file on disk or email; provide the original photograph – it will be scanned and placed in your document.

Do not download and include/submit images obtained from web sites - they are generally small, low resolution files intended for visual display and not suitable for printing purposes.  Using web images may also violate copyright laws.

Except for very simple jobs or jobs which need minor corrections, the document must be examined for typographical errors, omissions, placement, and overall look of the document.  A proof will be emailed with approval instructions or a proof approval form will be attached to a printed copy and sent through District mail.  Any and all errors are ultimately the responsibility of the customer.

CUSTOMER CREATED LAYOUT: proofs are provided for layout purposes only.  It is assumed that you have proofread, edited, and corrected your document before submitting it to Document Services.  We do not check the document for typographical errors, etc.

Camera ready copy
Documents received that are not considered camera ready will be sent to graphic design for processing.
Several factors are considered in determining if copy is camera ready. Material that is to be used for reproduction must be provided in acceptable form and in good condition. In preparing copy, avoid using colored paper, colored ink (unless requesting color copies), and computer printers that do not yield clear, sharp images.
Inkjet copies may not print photographs correctly or clearly.

Poorly copied originals, fax copies, and documents submitted on colored paper are not considered camera-ready and will need additional processing which can delay completion of your order.

page margins illustration graphic
Whether submitting camera-ready copy or digital files, the document must have proper page margins (see example to the right). Allow a minimum 3/8" margin on all sides of each page (unless a “bleed” is requested). A center “gutter” margin of two times the outside margin measurement is needed for jobs that will be folded in the center or tri-folded for a brochure. If copy is too close to the edges of the page(s), it may get cut off. It will delay your order if we have to make adjustments.
Standard paper sizes are 8.5"x11" (letter), 8.5"x14"( legal), and 11"x17" (ledger/tabloid).

PDF fillable form creation
Your documents and existing PDF files can be converted into fillable PDF form files where users can enter their information directly in the PDF on their computer. It can then be printed, and saved for reuse or archiving.

Document updates
Unless major redesign or text changes are required, updates to documents created by the graphic design office should be made by printing a copy of the document, hand write changes on the printed copy, and submit the marked up printed copy with the work order (may also be scanned and emailed). Do not email an edited file of your own unless edits and additions have been highlighted in red and deletions crossed out (strike through).

Document identification
Most documents created by Document Services graphic design will contain a very small file identification line in the bottom right-hand corner of the page – example:
File Name / Folder Name / MM-YY / DSC-RH

Please include this file ID line in the special instructions section on the work order to assist us in retrieving the correct file. A scanned copy of the document may also be attached to the work order and the original print file will be retrieved from the system.

Job filing
The original document that was used to reproduce your job will be saved and filed electronically if it was created by our graphic design office.